Operating Procedure
Hampton Canoe Club is a charity run by and for its members on an entirely voluntary basis.
Do remember to lock the clubhouse up securely when you leave and to turn off the lights, heaters, hot water etc.
It’s everyone’s responsibility to keep the clubhouse neat and tidy by putting equipment back in its rack, washing and drying dishes that you use, emptying bins, sweeping the floor, etc...
If you see something damaged or untoward, report it to a member of the Committee.
Club Communication
The official method of communication is via email.
Use the appropriate email addresses on this website.
If you are a member and want to reach the committee, look in the private section of the site for its official email address.
Many members use WhatsApp to arrange informal paddles and chat. To join this group, ask a member. It is worth joining as some peer paddles are only mentioned in this group and not by email. This is not run by the club.
Premises
Signing in and out
The club is available to be used by competent members at any time.
Inexperienced members will be accompanied on Improvers or Paddle Together sessions that will be organised by a club member.
Please remember to sign in and out so we can track who is out on the water in the case of an emergency and also how often different boats are used.
Remember also to pay your £3.20 boat fees if you haven’t pre-paid for unlimited boat use.
Kitchen
The kitchen facilities are a kettle, fridge, cutlery, crockery, and glassware.
All club members should wash dishes that they use and return them to the cupboards.
Club members are responsible for checking food in the kitchen is within its use by date.
The committee is responsible for getting electrical appliances PAT tested annually.
Keys
The club is available to be used by competent members at any time. Accordingly, most club members have a key.
New club members that request a key can receive one when coaches and/or trip leaders have assessed they are competent enough. As an indication, new members who have completed the Hampton Paddler would be expected to do about 3 improver sessions before they receive a key. A £20 deposit is paid for a key.
See the member's section for instructions on how to request keys.
Car Park
The key to the car park after the gate (the Hard) hangs in the clubhouse below the toilet key.
Please be aware that the Council conditions for parking on the Hard include that we will not park there overnight, and will only park there when it is essential for club activities.
Club Equipment
Club members are also responsible for noting damage to equipment on the ‘Boat damage sheet’.
Club members are responsible for returning all equipment they use.
Club members can only use boats that they are competent at handling.
Before using a SUP, members need to have completed a SUP training course that has been provided by a qualified SUP instructor and that includes self-rescue, rescuing others, and being rescued.
Members can take club equipment and use it on other waters as long as they sign it out.
If club members want to use a club boat for 2 or more days for a private trip, in advance of the trip email the committee with all of the details for their consideration.
The boats are stored in named racks, the paddles are stored in the paddle racks, the buoyancy aids are hung on the rack, and safety equipment is stored in cupboards.
Boat Care
Our boats are expensive and fragile so please look after them.
When getting in our out of a kayak remember to place one hand flat on the pontoon (or the concrete when outside the clubhouse) and one on the front of the cockpit. The cockpit edge cannot take any weight and it is easy to break a boat if any force is applied. Do not use the cockpit edge to lower yourself into a boat or lever yourself out.
Never place a boat where the rudder comes into contact with the ground and especially do not sit in a boat unless the rudder and fin are clear of the ground. The rudders are easily bent and damaged if placed directly onto the ground.
Boat Reservations
Boats are available on a first-come first-served basis.
The only exceptions are:
- A coach or trip leader can reserve boats for a coaching session or a trip which requires canoes or specific boats.
- Club members in training for the DW, or a race, that need to train in the boat they will race in.
Guests
Only Members can take guests out. For clarity, club boats can not be lent to guests to paddle by themselves (without a club member).
- A club member must be at the Paddle UK Explorer Award level or Hampton Paddler + level before they take out a guest.
- You should have an appropriate level of skill and experience as you have a duty of care to your guest, and the river conditions should be suitable. You will have paddled our reach of the river (or your planned route) many times (at least 10 times) in company and on your own, so be aware of all the risks and hazards. You must be confident in your ability to handle your boat, and that you and your guest will not capsize under normal conditions, and be confident of performing rescues for yourself and your guest.
- A member must not take guests out in strong flow or when yellow or red boards are posted.
- A member will be very familiar with the boats you they are using, be that kayaks or canoes.
- Please consider carefully both your own competence and fitness and that of your guests before heading out on the water.
- You are responsible for the repair and the replacement of the boat if it is damaged.
- You should be aware that the guest does not have a boat licence.
- You should be aware that the Paddle UK’s ‘On the water’ membership only covers you for your own personal liability.
- The HCC fee for taking a guest out is still £10, to be left in the boat money container.
- Enjoy your paddle and talk to your guest about taking a Hampton Paddler course and joining the club themselves or as part of a family membership, if they are immediate family.
- A boat licence can be obtained from https://www.gov.uk/
government/collections/river- thames-boat-registration-and- application-forms
Children
Children may only paddle with their parents/guardians, who are 2 star, Hampton Kayaker Plus, Paddle Explore level paddlers. Those parents/guardians must take full responsibility for their children at all times.
Rack Space
- The spaces work on a first-come, first-serve basis to paying members of HCC
- Racks very rarely become available, so please do not be disappointed if you cannot get a space
- Rack space costs £45 per year, a figure that will be reviewed annually
- If you no longer need your space, please contact the Rack Manager to remove your name from the list
- When a space becomes available, the Rack Manager will inform the committee and the first person on the list will be contacted to see if they are still interested. If so, they expected to pay immediately and take the space within a reasonable length of time
- If the person does not want/cannot take the space within 12 weeks, then they will fall to the bottom of the list and the next person in line will be offered the rack – so on and so forth
- People on the waiting list cannot swap their position on the list with others
- Members may only have one space per person
- If a member sells their boat which is racked at the club to another member, the rack space does not come with the boat
- We encourage those wanting rack space to be paddlers who regularly paddle with other members, as it is unfair to other HCC members if someone is taking advantage and using the space as cheap storage.
- Hampton Canoe Club will endeavour to contact private boat owners but boats for which rack fees are outstanding for 12 months will become club property and may be used as club boats or sold
This Policy is reviewed every 2 years.
Health and Safety
Our Health and Safety policy statement and other documents can be downloaded at the top right of this page.
All of the coaches are qualified first aiders, as are trip leaders. Other club members are also qualified.
The first aid box and the fire extinguisers are checked at least once a year.
Emergency Procedures
If there is an incident or accident, complete the Incident/Accident Form that is kept in the top drawer
The person who had an incident/accident or someone who was with them is responsible for completing the Incident/Accident Forms.
Completed forms would be reviewed by the committee
Only a few authorised members have access to other members' emergency contact details.
Forms are kept on record within the club for 6 years
Forms should be kept in excess of 5 years
Safeguarding
- All concerns, allegations or reports of poor practice/abuse relating to the welfare of vulnerable adults will be recorded and responded to swiftly and appropriately in accordance with the club’s safeguarding policy and procedures. The Club Welfare Officer is the lead contact for all members in the event of any safeguarding concerns.
- All complaints regarding the behaviour of members should be made to the Chairperson.
- The Chairperson may make the relevant party/s aware of the complaint against them on a confidential basis.
- As per the Articles of Association, section 5 b
Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the Committee, be suspended or expelled. Any member so suspended or expelled may appeal to a Special General Meeting if such an appeal is sponsored by not less than 30% of members who are entitled to vote.